The days are getting shorter, the weather is cooling, the holidays are approaching, and many families are employing nannies and other short-term domestic workers for winter or seasonal employment. All employees, with very limited exceptions, require wage reporting and taxes to be withheld - this includes winter and seasonal nannies, part-time workers, and similar workers who don’t fit the typical 9 to 5, year-round arrangement that people generally think about when it comes to payroll taxes.
Any employee who earns $2000 in a year should have Social Security and Medicare taxes withheld. Other employee/employer taxes may be required at lower earnings thresholds. Regardless of employment duration, most household employees also require a year-end W-2 and the employer similarly needs a Schedule H for their respective year-end tax returns. In many states, workers’ compensation insurance is required even if the employee will only be working for a few weeks or months.
Generally, wages are reported and taxes are paid on calendar quarters so “winter” nannies who cover a school break or seasonal employees who cover a holiday period may actually require 2 (or more) quarters of filing. Employers should keep these periods in mind when deciding employment periods and payroll dates:
Quarter 1: Jan-Mar
Quarter 2: Apr-Jun
Quarter 3: Jul-Sept
Quarter 4: Oct-Dec
Every locality and state is different when it comes to laws regarding short-term and seasonal employment. Please contact a NannyChex tax specialist for more information on your specific circumstances.
NannyChex offers exceptional payroll and tax solutions for household employers. Our unique pay as you go system ensures that you will only pay for the employment activity that you have. We also offer free registration and no cancellation fees, so you will not endure burdensome hidden charges. Call us today at 877-626-6924 to learn more!