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The I-9 Form and Ensuring Your Employee is Legal to Work

All employees in the US – including domestic workers – must complete an I-9 form prior to starting work.  The I-9 Form is a US Citizenship and Immigration Service (USCIS) form and is used to verify an employee’s identity and to confirm that the employee is legal to work in the country.  The I-9 form is typically provided to the employee along with other “standard” new employee paperwork like a W-4 and direct deposit form (as part of our free set-up, NannyChex provides all of our clients with new employee paperwork including the W-4, I-9, Direct Deposit information, and any state/local forms as well).

 

In addition to completing the I-9 form, employees are required to provide documents verifying their information and ability to work.  It is common for an employee to provide a driver’s license and social security card, but there are a variety of documents that satisfy the I-9 form.

 

Here is a link to the I-9 form – please refer to page 9 for the list of documents that an employee can provide to establish identity and employment authorization:

https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

 

Although the I-9 Form shows an expiration date of 3/31/2016, the USCIS has confirmed that the current I-9 should continue to be used until an updated form is issued (expected later this year).

 

I-9 audits do occur, even for household employers, and the government can ask for document production and/or make a worksite visit.  It is important to ensure that your household worker fills out the I-9 and can satisfy that form before starting work and to maintain those records.

 

 



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