Employing a Summer Household Employee

Summer is here and many families will be hiring a nanny or other short-term employee for summer employment.  All employees, with very limited exceptions, require wage reporting and taxes to be withheld – this includes summer nannies, part-time workers, seasonal employees, and similar workers who don’t fit the typical 9 to 5, year-round arrangement that people generally think about when it comes to payroll taxes.

Any employee who earns $2300 should have Social Security and Medicare taxes withheld.  Other employee/employer taxes may be required at lower earnings thresholds.  Regardless of employment duration, most household employees also require a year-end W-2 and the employer similarly needs a Schedule H for their respective year-end tax returns.  In many states, workers’ compensation insurance is required even if the employee will only be working for a few weeks or months.

Generally, wages are reported and taxes are paid on calendar quarters so “summer” nannies may actually require 2 (or more) quarters of filing.  Employers should keep these periods in mind when deciding employment periods and payroll dates:

Quarter 1:  Jan-Mar

Quarter 2:  Apr-Jun

Quarter 3:  Jul-Sept

Quarter 4:  Oct-Dec

Every locality and state is different when it comes to laws regarding short-term and seasonal employment.  Please contact a NannyChex tax specialist for more information on your specific circumstances.

NannyChex offers exceptional payroll and tax solutions for household employers.  Our unique pay as you go system ensures that you will only pay for the employment activity that you have.  We also offer free registration and no cancellation fees, so you will not endure burdensome hidden charges.